Publish Content
Varbase uses Drupal's Content Moderation system to manage the publishing lifecycle of content. This provides a structured workflow that helps editorial teams control when and how content becomes visible to site visitors.
Content Moderation States
Varbase configures the following moderation states by default:
Draft
Content is saved but not visible to anonymous site visitors.
Only users with appropriate editorial permissions can view drafts.
Use this state when content is still being written, reviewed, or awaiting approval.
You can have multiple draft revisions before publishing.
Published
Content is visible to all site visitors.
When content transitions from Draft to Published, a published revision is created.
You can continue to make Draft revisions of published content without affecting the live version until you publish a new revision.
Archived
Content is removed from public view but retained in the system.
Use this state for content that is no longer current but may be needed for reference or future reuse.
Archived content can be returned to Draft or Published at any time.
How to Set the Moderation State
During Content Creation
When creating new content, look for the Save as dropdown at the bottom of the content form.
Select the desired state:
Draft to save without publishing.
Published to save and make visible immediately.
Click Save.
When Editing Existing Content
Open the content item for editing.
Use the Change to dropdown or the moderation sidebar to select the new state.
Click Save to apply the state change.
From the Content Listing
Navigate to Content in the admin navigation (
/admin/content).Use bulk operations to change the moderation state of multiple items at once. See Bulk Edit Content for details.
Scheduled Publishing
Varbase includes support for Scheduler functionality, which allows you to schedule content to be published or unpublished at a specific date and time.
Setting a Scheduled Publish Date
Open the content item for editing.
Look for the Scheduling options section (usually in the sidebar or at the bottom of the form).
Set the Publish on date and time for when the content should go live.
Optionally set the Unpublish on date and time for when the content should be automatically unpublished.
Save the content as Draft. The system will automatically publish it at the scheduled time.
Use Cases for Scheduling
Timed announcements: Prepare content in advance and schedule it to go live at a specific time.
Campaign content: Set both publish and unpublish dates for time-limited promotional content.
Coordinated releases: Schedule multiple content items to publish simultaneously.
Editorial Workflow Best Practices
Use Draft for review. Save content as Draft first, have it reviewed by a colleague or supervisor, and then publish it.
Add revision log messages. When changing moderation states, describe why the change was made (e.g., "Approved by editor" or "Archived per content audit").
Leverage scheduling. Use scheduled publishing to prepare content in advance rather than relying on manual publishing at specific times.
Archive instead of delete. When content is no longer needed on the live site, archive it rather than deleting it. This preserves the content for future reference.
Permissions
The ability to transition content between moderation states is controlled by user roles and permissions:
Content Editors can typically create drafts and submit content for review.
Content Admins can publish and archive content.
Site Admins and Administrators have full control over all moderation states.
See User Management for details on roles and permissions.
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