Add User

This guide explains how to create new user accounts on your Varbase site.

Steps to Add a User

1. Navigate to the People page.

   • Go to People in the admin navigation sidebar, or navigate to /admin/people.

   • Click the Add user button.

2. Fill in the user information.

   • Email address: Enter the new user's email address. This is required and is used for password resets and notifications.

   • Username: Enter a unique username for the account. This is used for login and identification.

   • Password: Set an initial password for the account. You can:

     • Enter a password manually and share it with the user through a secure channel.

     • Check the Notify user of new account option to have the system send an email with a password-setting link.

   • Status: Set the account status:

     • Active: The account is ready for use.

     • Blocked: The account exists but the user cannot log in.

3. Assign roles.

   In the Roles section, select the appropriate role(s) for the new user:

   • Content Editor: For staff who need to create and edit content.

   • SEO Admin: For staff managing SEO settings.

   • Content Admin: For staff who need to publish and manage content structure.

   • Site Admin: For staff managing site configuration and users.

   • Administrator: For technical administrators who need unrestricted access.

   A user can have multiple roles. Permissions from all assigned roles are combined.

4. Configure additional settings.

   Depending on your site's configuration, additional fields may be available:

   • Profile picture: Upload a photo for the user's profile.

   • Time zone: Set the user's preferred time zone.

   • Language: Set the user's preferred language (on multilingual sites).

5. Save the account.

   • Click Create new account to save.

   • If the "Notify user of new account" option was checked, the user will receive a welcome email with instructions for setting their password.

Tips

• Use email notification. It is generally best to let the system email the user with a password-setting link rather than manually creating and sharing a password.

• Assign the minimum necessary role. Follow the principle of least privilege, giving each user only the roles they need to perform their duties.

• Verify email addresses. Ensure the email address is correct before creating the account, as it is needed for password resets and notifications.

• Document role assignments. Keep track of which roles are assigned to which users, especially for administrative roles.

• Review accounts periodically. Regularly review user accounts and deactivate those that are no longer needed.