Create New Webform
This guide explains how to create a new webform on your Varbase site, either from a template or by building one from scratch.
Creating a Webform
Step 1: Navigate to the Webform Management Page
Go to Structure > Webforms in the admin navigation sidebar, or navigate to
/admin/structure/webform.Click the Add webform button.
Step 2: Set Basic Information
Title: Enter a descriptive title for the webform (e.g., "Contact Form," "Event Registration," "Feedback Survey").
Administrative description: Optionally add a description to help identify the form's purpose in the admin interface.
Status: Set the form to Open (accepting submissions) or Closed (not accepting submissions).
Category: Optionally assign a category for organizing webforms in the admin listing.
Click Save to create the webform.
Step 3: Build the Form
After saving the basic information, you are taken to the form builder:
Click Add element to add a field to the form.
Browse or search the available element types:
Basic elements: Text field, textarea, email, number, telephone.
Advanced elements: Date, time, select, radios, checkboxes, autocomplete.
File upload elements: Managed file, image upload, document upload.
Composite elements: Name, address, contact information (multi-field groups).
Markup elements: Static HTML, horizontal rule, message text.
Layout elements: Fieldset, details, container, flexbox for organizing form structure.
Select an element type to add it to the form.
Configure the element:
Title: The label displayed to users.
Required: Whether the field must be filled out.
Description: Help text displayed below the field.
Default value: A pre-filled value.
Validation: Rules for acceptable input (e.g., minimum length, pattern matching).
Conditions: Show or hide this field based on other field values.
Click Save to add the element to the form.
Repeat for each additional field.
Step 4: Arrange Fields
Drag and drop fields in the form builder to reorder them.
Nest fields within fieldsets or containers for logical grouping.
Use the form preview to check the layout.
Using a Template
Instead of building a form from scratch, you can start from a template:
On the Add webform page, look for the option to use a template.
Browse available templates (e.g., the Professional Business Contact template included with Varbase).
Select a template to create a new webform pre-populated with the template's fields and configuration.
Customize the form as needed. Add, remove, or modify fields.
Save the webform.
Configuring Form Settings
After building the form, configure its settings:
Click the Settings tab on the webform.
Key settings include:
General: Form status (open/closed), submission limits, and access controls.
Form: Submit button text, preview page, confirmation message or redirect URL.
Submissions: How submissions are stored and managed.
Emails/Handlers: Email notification configuration (see Setting up Email Handlers).
Access: Control who can view, submit, and manage the form.
CSS/JS: Custom CSS or JavaScript for the form (advanced).
Testing the Form
Before making the form available to visitors:
Click the View tab to see the form as users will see it.
Submit a test entry to verify that:
All fields work as expected.
Required field validation is enforced.
Conditional logic shows and hides fields correctly.
The confirmation message or redirect works.
Email notifications are sent (if configured).
Check the Results tab to confirm the test submission was recorded.
Delete the test submission when done.
Tips
Keep forms as short as possible. Only ask for information you truly need.
Use clear, descriptive labels and help text for each field.
Group related fields together using fieldsets.
Use conditional logic to hide fields that are not relevant to all users, keeping the form streamlined.
Always test the complete form workflow, including submission confirmation and email notifications, before going live.
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